Peter O’Neill Services Ltd Gas Safe Registered Company.
Introduction to your Terms & Conditions

‍We have designed our contracts to provide a safe high quality service to repair and maintain the products included in this agreement.  Please take time to read these terms and conditions carefully please check that the stated appliances noted on this agreement are correct.  If you have any questions please contact us on 01633 627205/627213/627222.

‍SUMMARY OF AGREEMENT
‍·       Labour and parts for repairs required to maintain your gas boiler and central heating system depending of the level of service you have chosen and age of appliance.  If  boiler is over15 years old, we will amend your cover to labour only you will be advised of this once your appliance is 15 years old..
·       No limit to the number of call outs
·       Priority Service
·       Manned customer services helpline 24 hours 365 days of the year
·       Advice about your system from our qualified workforce.
·       Annual service/safety inspection subject to manufacturer’s instructions to be carried out between 9 -5 Monday – Friday.
·       We will confirm what level of cover we can offer you on the initial inspection.

‍FIRST SERVICE
‍·       If on the 1st inspection/service we discover a problem we will inform you of any remedial works which are required and what the costs will be to bring your boiler and system up to current standards.
·       Offer you a different type of contract that would exclude the parts of your system causing the problem.
·       If you accept our quotation for us to carry out the remedial works we would aim to do the works as quickly as possible, all payments would need to be made before the maintenance contract could commence.
·       If you choose to have another contractor carry out the remedial works, we would need to recheck the works before the maintenance agreement could start and there would be a charge for a second survey.

‍COVER START DATE
‍Your cover will start 14 days from the initial start date in the first year. Boiler and system breakdowns will not be covered during this period (first year only)

‍PAYMENT AND RENEWALS
‍·       If you choose to pay by Direct Debit you can pay monthly or annually, this would need to be decided before the commencement of the agreement. You can also pay by cash, debit card or cheque (annual payments only). Payment is to be made in advance of your contract unless paying by monthly direct debit.
·       We will give you 4 weeks’ notice in writing of your agreement renewal date and any changes including costs.  Unless you cancel the agreement, we will automatically renew your contract for another year if you have chosen to pay by Direct Debit.

‍APPOINTMENTS
‍·       The annual service will be carried out around the same time each year at an agreed date with you, this is usually at the start of your renewal agreement.  We are only able to offer AM or PM appointments not an exact time.
·       Breakdown calls will always take priority over initial inspections and annual services especially through the colder months.
·       It is your responsibility to allow us access, we reserve the right to charge for a no answer call at an arranged appointment.
·       We will endeavour to meet your arranged appointment choices unless it is impossible for us do so because of external forces beyond our control

‍EMERGENCY OUT OF HOURS CALL OUTS
Breakdowns deemed as an emergency listed below:
‍·       Total breakdown of central heating system where there is no gas fire (winter months)
·       Uncontrollable water leak from boiler/central heating system (anytime)
·       Smell of gas (please contact 0800 111 999) (any time)
 ·      No hot water is not deemed as an emergency overnight

‍LIMITATIONS
‍·       We provide cover for domestic central heating systems with boilers running on natural gas or LPG. Under floor heating systems are not included.  This agreement only covers boilers up to 70kw (net)
·       One boiler per property unless additional cover is taken out
·       Where the central heating system contains renewable heat source element this agreement does not cover any element of the renewable heat source installation or any specialist controls associated with it.
·       This agreement does not cover individual gas space heaters e.g. Independent fires Wall heaters and flue-less heaters Fan assisted radiators. ·       If we are unable to get the exact part and there is additional labour required to fit a substitute part, we reserve the right to charge for any additional labour over and beyond the standard time for changing the part. IE wiring in new clocks, thermostats, altering pipework to change valves on system works.
·       This agreement does not cover boiler manufacturers upgrades due to new legislation or design faults.
·       Only standard radiators will be covered, if you have designer radiators, column radiators or towel rails we will only replace with standard radiators with the equivalent output unless you pay the increased cost of a suitable alternative to your specification.
·       Additional charges will apply if you have a non-standard system eg. Unvented cylinder and Gledhill thermal stores.
·       A replacement for your boiler if we can’t repair it and: It’s less than five years old, we installed it and it’s been continuously covered by Peter O’Neill under either a warranty or maintenance agreement.

SPARE PARTS
‍·       If our engineer does not have the spare part required we use suppliers that have depots throughout the UK and are usually able to obtain the part quickly. Once we are in receipt of your part we will contact you immediately to arrange an appointment.
·       We cannot be held responsible for any delay by stockists or manufacturers that are having difficulty obtaining the part.
·       If spare parts are still currently available but in our opinion the cost of carrying out the necessary repair is more than the cost of a replacement boiler we reserve the right to replace your boiler with one of a similar specification, providing we installed it and its been continuously covered by Peter O’Neill Services under either a warranty or maintenance agreement and its under 5 years of age. If you want to upgrade your system or boiler to a different type you will be eligible for the extra charges.
·       We cannot be held responsible if parts are made obsolete by the boiler manufacturer, we will cancel your contract and calculate any monies owed if you’re paying by monthly Direct Debit.  We would offer you a discount off a new boiler if you choose Peter O’Neill Services to install your new appliance.
·       When replacing parts i.e. Time Clocks Room Thermostats we retain the option of using standard parts if you request parts of a higher standard this  will be chargeable

‍Peter O’Neill Services will not be held responsible for the day to day running of your central heating system relighting pilot lights, re-pressurising the boiler, replacing batteries adjusting thermostats and time clocks, you should refer to your boiler manual guide.  If you request us to do this on your behalf you may incur a charge.

EXCLUSIONS
‍·       Repairs on Individual gas fires wall heaters etc.
‍·       Domestic hot water immersion heaters and cold water header tanks
·       Gas meter faults
·       Domestic plumbing not associated with the central heating system
·       Taps Showers Sanitary Wear
·       System flushes to remove sludge lime scale and other waste which causes blockages to your system. Pipework that needs cutting out because of blockages. These works will be chargeable.
‍·       Upgrades to improve your system
·       Manufacturer design faults even if this was not picked up on the first service
·       Any costs associated with changes to your system to ensure it complies with current legislation. Examples of this would be ventilation and flues that do not meet the necessary standards.
·       Damaged caused by you or someone other than Peter O’Neill Services working on the system
·       Resetting controls after power cuts or time changes from Summer/Winter settings
·       Pipes buried under concrete floors steel and lead pipes
·       Rubble which may have fallen down chimney into builders opening
·       Cooker bayonets and back plates
·       Heat exchangers over 12 years will not be covered we can replace but there will be a charge applied for the part.
‍·       Replacement cylinders and radiators in excess of 15 years of age. This agreement covers repair only.
·       Boiler spare parts once the appliance is 15 years old
·       If repair of boiler is deemed to be uneconomical due to age of the appliance, we will not carry out repair, you will be offered a discount on replacing the boiler depending on length of your cover with us.
·       This agreement does not cover repairing damage and breakdowns caused by freezing weather conditions subsidence structural changes fire flood. Weather related problems i.e.: rain penetration through flue damaging the electrical components within the boiler (check your household insurance)
‍·       Repairing or replacing the flue including the flue terminal for any appliances over 12 years old or if the flue is over one metre in length and boiler casing.  If damage to flue is weather related or general abuse this will not be covered for boilers of any age.
·       Boiler casing will not be covered on applicances over 12 years old.
·       Frozen condensate pipes or damage to external condensate pipes
·       This agreement only covers the central heating system located at the property detailed on the agreement.
·       Towel rails we would replace with a standard radiator only

CANCELLATION
‍You can cancel your agreement as long as you give us notice, you can call us on 01633 627222 or write to us at Peter O’Neill Services Ltd, 1 Grange Industrial Estate, Cwmbran, NP44 8HQ.  If you are on monthly direct debit and you cancel your payment without notifying us does not mean the contract is cancelled.

‍Cancellation in first 14 days
‍Our policy is to service your appliance before offering maintenance, if you decide to cancel after receiving the offer within first 14 days you will be charged for the service or any other works that may have been carried out.

Cancellation after first 14 days
‍If you have paid in full and want to cancel the contract we will cancel at the end of the month in which you notify us.  You may be eligible for a refund if no works or service has been carried out.  If you are on monthly direct debit you will always have a balancing payment to make to cover the service charge and cover for the period already used.  A £15 cancellation charge applies to all of the above.

Our cancellation rights
‍·       If you do not make an agreed payment
·       If we find problems on the 1st service
·       Health & Safety Issues
·       If parts are obsolete
·       If you have given us false information
·       If works that we recommended be carried out are not completed

‍Quick summary of cancellation charges
Initial Inspection/service completed no other repairs carried out:
‍Payment received in advance: No refund for the service we will refund a proportion of your contract relating to the full months outstanding (less cancellation fee)
‍Payment by monthly direct debit: If cancelled the service charge and period covered will be calculated for a balancing payment to be made including £15 cancellation charge.

‍Initial inspection/service completed also parts and repairs undertaken:
Payment received in advance: No refund will be offered.
‍Payment by monthly direct debit: You will be invoiced for the full cost of the contract

‍The contract is based on the appliance at the property you requested us to inspect if you move house you will need to start a new contract.  If you are paying monthly direct debit this has to be settled at your original address first.

General Data Protection Regulation (GDPR)
‍In order to make certain services available to you, we may need to share your personal data with some of our service partners, all of whom meet the same high standards when it comes to customer data privacy. The information we share will only relate to your boiler to ensure warranties or order spare parts.

We believe the most important details, though, are yours - and to keep the information you share with us as safe as possible, we’ve updated our privacy policy in line with the requirements set out by General Data Protection Regulation.

Updated March 2023